This form replaces the previous Troop Travel Application (TTA). It, and the associated Participant/Travel Roster, must be submitted for:

Gatherings:

• Any large gathering, defined as more than 30 people

Day and Overnight Travel:

• An overnight trip, defined as girls staying out past midnight
• A day trip more than 100 miles from the troop meeting place or outside the State of Texas
• A day trip or event with high risk activities
• A council event in which all troops attending have been instructed to fill out a TTA

Please submit the Activity and Travel Application at least two weeks prior to the start date of a trip or activity. Applications submitted any closer to the trip or activity run the risk of not being approved in time.

COVID-19 Information

COVID-19 is an extremely contagious virus that spreads easily in the community. Volunteers should take all reasonable precautions to limit potential exposure for girls, themselves, and families. To complete this Activity and Travel Application, you will need several additional pieces of documentation:

• Proof that the destination location is allowing travel from Texas (for out-of-state travel only).
• A detailed health protocol which includes a plan for cleaning and disinfecting all regularly touched surfaces, a plan for restroom use, and a plan for safe food and beverage handling and dissemination.
• Documentation from any public or private facility that you will be visiting showing their cleaning and space use protocols.

Resources

Here are some files and websites that will assist you with the Activity and Travel Application process. These sites are updated frequently so please make sure to check back regularly:

• GSCTX COVID-19 (Coronavirus) Updates
• GSCTX COVID-19 In-Person Troop or Group Meeting Guidelines
• Troop Travel Application (TTA) - General Information (pdf)
• List of Approved High Risk Sites for TTAs (pdf)
• Participant/Travel Roster (Excel template)
• Tagalong Release of Liability (fillable pdf)
• COVID-19 Waiver (pdf - must be printed and signed by each participant | Spanish)
• COVID-19 Screening Questions and Log (pdf - must be printed and completed as participants arrive for gathering/trip | Spanish)
• COVID-19 Incident Report (pdf)
• GSUSA Global Travel Toolkit 
• GSUSA Guide to U.S. Travel and Travel Progression Chart
• Safety Activity Checkpoints
• Volunteer Essentials

Last updated March 2021.